Job Description

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client is a trusted engineering, construction and project management partner to industry and government. Differentiated by the quality of their people and their relentless drive to deliver the most successful outcomes, they align their capabilities to their customers' objectives to create a lasting positive impact. Since 1898, they helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Job Title: Site Administrative Assistant

Location: Valparaiso, IN 46383

Duration: 12 Months

Job Type: Contract

Work Type: Onsite

JOB DESCRIPTION:

• Client is seeking a Site Administrative Assistant to provide all-around administrative support to the Mammoth Solar Projects.
• The work location for this assignment is Pulaski County, Indiana. Relocation assistance is not authorized for this position.
• The Site Administrative Assistant will report to and receive direction from the Project Manager (PM) and the Project Document Manager (PDM) and will be required to balance administrative responsibilities along with other responsibilities, including collecting site documents, scanning site documents, support with time keeping, and coordinating vehicle maintenance.
• These responsibilities of the role will require coordinating with the PM and PDM to prioritize work.
• There is no relocation or per diem authorized for this position.

Major Responsibilities:

• Receives and screens phone calls and visitors, and directs them to the appropriate parties. Ensures coverage in absence.
• Independently maintains a hard copy or electronic calendar for responsible manager(s).
• Coordinates meetings, arranging for facilities, equipment, and catering.
• May prepare and distribute notices, agendas, information packets, and minutes.
• Coordinates complex travel arrangements, including details of business plans.
• Prepares itineraries and expense reports.
• Coordinates requests from client, manager, and in-house staff.
• Determines action on important or emergency matters or knows whom to contact in absence of manager.
• Coordinates with all functions at the jobsite to ensure all project documentation is scanned (as necessary) and transmitted to the Project Document Manager to be input into Aconex.
• Supports site audits of the document management program.
• Stays current on all document management governance documents and documentation quality requirements.
• Performs quality self-assessments of documents input into Aconex.
• Collects, reviews, and distributes incoming hard copy and electronic mail.
• Independently handles mail not requiring manager attention. Reviews outgoing mail to ensure accuracy and proper format.
• May manage vehicle mileage logs and vehicle parking pass assignment.
• May support project time keeping.
• Manages the new employee onboarding process by managing and submitting required paperwork to HR representatives.
• Handles facility coordination and badge issuance of all project employees.
• Deploys IT equipment to new team members and maintains log of project IT equipment to ensure readily available stock for use by project personnel.

Education and Experience Requirements:

• Requires 1-2 years of related experience .

Required Knowledge and Skills:

• Must hold a valid driver's license.
• Recommended to have a minimum of 5 years office administrative/secretarial experience.
• Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Outlook, PowerPoint, and Word, as well as excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax.
• Skills assessments may be administered to evaluate proficiency.
• Must be able to perform multiple tasks while meeting deadlines. Must be willing and able to work overtime with little or no notice.
• Experience with Aconex or other Electronic Content Management Systems is a plus.
• Previous client experience working as an administrative assistant/secretary is a plus.
• Familiarity with client, and legal information management/records management requirements.
• Experience working at a construction jobsite is a plus.
• Experience with e-Track.

TekWissen Group is an equal opportunity employer supporting workforce diversity.

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