Job Description

Our client, a boutique VC firm located in Waltham, Mass, is looking to hire an Executive Assistant/Office Manager to provide coverage for their office starting ASAP. This person should have experience managing and running an office as well as supporting a C-level executive in an administrative capacity. They should be able to work independently as well as a part of a team. This role will be hybrid, 3x a week in office

RESPONSIBILITIES
· Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
· Maintain a high-volume schedule and calendar
· Prepare and submit expenses reports
· Prepare and manage correspondence, documents and presentations
· File, copy and scan documents as needed
· Liaise with building and be first point of contact for any issues
· Negotiate and maintain relationships with vendors
· Check inventory and order supplies
· Help arrange marketing materials
· Organize quarterly letters and presentations 
· Ongoing ad hoc projects and assignments as requested

REQUIREMENTS
· 5 plus years of prior administrative support or related experience
· Excellent communication skills
· Knowledge of Office Management 
· Detail-oriented, organized and punctual
· Ability and willingness to take initiative
· Must be dependable, hold confidentiality and possess discretion
· Ability to work well independently and as part of a team
· Engaging and welcoming personality

HOURS
8:30am-5:30pm with flexibility 

SALARY
$90-105K base + discretionary bonus 
3x a week onsite

#IND1

Job Tags

Immediate start,

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