Job Description

Associate Director of Development Operations 

Priority Deadline: Friday, April 18 (Position will remain open until filled. Applications  accepted after this deadline.) 

Description: 12-month, Full-Time, Exempt 

Location: In-office position with the flexibility to work remotely one day per week,  coordinated with the development team. 

POSITION SUMMARY 

The Associate Director of Development Operations plays a vital role in supporting the success of CSW’s fundraising efforts by managing data systems, conducting prospect research, and ensuring the integrity and strategic use of constituent information. This position is responsible for maintaining Raiser’s Edge, providing key fundraising and engagement analytics, and creating reports that help the team and leadership make data-driven decisions. 

In addition, this role will collaborate with the development team on CSW’s use of  Almabase, supporting engagement and outreach efforts by leveraging the platform’s capabilities. 

The Associate Director will report to the Chief Development Officer and work closely with all members of the development team, ensuring seamless coordination across fundraising initiatives. 

KEY RESPONSIBILITIES 

Database & Reporting Management 

• Oversee Raiser’s Edge, ensuring data integrity, accurate gift documentation,  and proper tracking of constituent interactions. 
• Generate lists, segmentations, and reports for annual giving, major gifts, and stewardship efforts. 
• Develop data-driven insights to support frontline fundraisers and leadership in maximizing fundraising potential. 
• Maintain and improve reporting systems, dashboards, and analytics to measure fundraising performance.

Gift Processing & Acknowledgment 

• Work closely with the gift processor to oversee the timely and accurate entry of gifts, pledges, and constituent information into Raiser’s Edge. • Own the acknowledgment process, ensuring that constituents receive timely,  accurate, and personalized recognition for their contributions. 
• Partner with the Business Office to ensure proper coding of gifts and reconciliation of Raiser’s Edge to the General Ledger. 

Almabase & Digital Engagement 

• Support CSW’s use of Almabase, collaborating with the development team to enhance alumni and constituent engagement. 
• Provide data insights and technical support to maximize the platform’s effectiveness in community outreach and engagement efforts. 
• Assist in tracking alumni engagement and fundraising initiatives within  Almabase. 

Prospect Research & Constituent Insights 

• Conduct in-depth research on prospective constituents, providing wealth screenings, giving history, and philanthropic interests to support constituent cultivation. 
• Analyze giving trends and identify new potential leadership and major gift constituents. 
• Maintain up-to-date constituent profiles and prospect pipeline reports. 

Operational & Strategic Support 

• Partner with the Annual Fund and Major Gifts teams to develop targeted constituent outreach strategies based on giving data. 
• Work closely with the Marketing & Communications team to support data-driven segmentation for fundraising appeals. 
• Train and support Development staff in best practices for Raiser’s Edge and  Almabase data utilization. 
• Serve as a point of contact for donors who need assistance with the logistics of making a gift, including processing gifts over the phone and troubleshooting any issues related to online giving or donation records.  

COMPENSATION AND BENEFITS 

CSW is committed to offering a compensation and benefits package that is competitive within both independent schools and the broader nonprofit sector. The salary range for this position is $60,000 - $70,000, commensurate with experience.  Details about healthcare, retirement, and other benefits will be discussed during the interview process. 

ADDITIONAL INFORMATION 

The ideal candidate will be a strategic thinker who enjoys working with data,  optimizing processes, and providing insights that drive philanthropy. They should be highly organized, detail-oriented, and comfortable juggling multiple priorities in a fast-paced development office. 

This role may also include additional duties as assigned, supporting the  Development Office in achieving its overall fundraising and engagement goals. 

TO APPLY 

Please send a resume and cover letter to developmentjobs@csw.org with “Associate  Director of Development Operations” in the subject line. 

About CSW 

A leader among America’s progressive independent schools, The Cambridge School of Weston (CSW) has been at the forefront of educational innovation since 1886. At this day and boarding high school located in Weston, MA, creative, motivated students embrace challenging work and address complex questions—with curiosity and courage. Inspired by the diverse perspectives and high expectations of our justice-minded community, they find and develop what is extraordinary in themselves and in the world around them. CSW's mission is to provide a progressive  education that emphasizes deep learning, meaningful relationships, and a dynamic 

program that inspires students to discover who they are and what their contribution is to their school, their community, and the world. 

The Cambridge School of Weston does not discriminate on the basis of race, color,  religious creed, retaliation, national origin, ancestry, sexual orientation, gender,  gender identity/expression, disability, mental illness, genetics, choice of health insurance, marital status, age, veteran status, or any other basis prohibited under applicable law. We are an equal opportunity employer, and we encourage candidates who will increase our diversity to apply.

QUALIFICATIONS & SKILLS 

• Associate’s degree or Bachelor’s degree is preferred but not required. • 3-5 years of experience in development operations, database management,  prospect research, or a related field. 
• Strong expertise in Raiser’s Edge (RE NXT) or other CRM/database systems.
• Experience with Almabase or other digital engagement platforms is preferred. • Ability to analyze and interpret fundraising data to guide decision-making. • High attention to detail and accuracy in handling constituent records. • Commitment to confidentiality and discretion when handling sensitive donor and constituent records, ensuring compliance with data privacy and fundraising ethics standards.
• Excellent communication and collaboration skills, with the ability to train and support colleagues.
• Experience working in an independent school or nonprofit development office preferred. 

About The Cambridge School of Weston

A leader among America’s progressive independent schools, The Cambridge School of Weston (CSW) has been at the forefront of educational innovation since 1886. At this day and boarding high school located in Weston MA, creative, motivated students embrace challenging work and address complex questions — with curiosity and courage. Inspired by the diverse perspectives and high expectations of our justice-minded community, they find and develop what is extraordinary in themselves and in the world around them. CSW's mission is to provide a progressive education that emphasizes deep learning, meaningful relationships, and a dynamic program that inspires students to discover who they are and what their contribution is to their school, their community, and the world. The Cambridge School of Weston does not discriminate on the basis of race, color, religious creed, retaliation, national origin, ancestry, sexual orientation, gender, gender identity/expression, disability, mental illness, genetics, choice of health insurance, marital status, age, veteran status, or any other basis prohibited under applicable law. We are an equal opportunity employer and we encourage candidates who will in ... crease our diversity to apply. Other resources:

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